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This article will serve to help faculty and staff navigate the new AV equipment in their classrooms and huddle rooms and facilitate successful virtual meetings in said spaces.

Teams Rooms/Huddle Rooms

The new Teams/huddle rooms are equipped with a TV, a rally bar, a wall control panel, and a remote controller.

  • The TV is your main display during meetings.

  • The rally bar is the video camera and microphone on top of the TV.

  • The wall control panel houses all the controls for the TV (audio, video, etc.)

  • The remote controller is an alternate way to control the audio, video, etc.

You can use this equipment to begin/join/host meetings in a variety of ways:

How to Join a Scheduled Meeting:

You will know that your scheduled meeting involves a huddle room if the room is listed as a Required participant in the Outlook invitation:

If you are attending remotely, no further action is needed - you will join the meeting from your dec

How to Join an In-Progress Meeting:

How to Start an Impromptu Meeting:

How to Share Content to the TV:

Button on back of rally bar to reboot. bigger button on back, hold down to reboot.

logged in with a room resource → in outlook, location, can add location and schedule against it. kaylyn martin and namehere will be booking delegates for scheduling on outlook and ems.

eventually admin assistant will do this

eventually want to sync outlook to ems

scheduled ahead of time,

laptop not needed when scheduled this way, will show up on room:

when started in the room, teams will show notif for invitees:

teams => no waiting room for internal people vs zoom waiting rooms

camera frames all people in the room.

if you want to share content, laptop needed/bring LT to share content with the room.

join existing meeting: see teams pics

start new meeting from room: wall panel, invite people → meet now, invite

or

lt, invite room a-la above

zoom meeting:

same as above, schedule zoom meeting via outlook, invite pmc216b

note: will have to delete teams meeting after adding zoom → may be disabled

Classroom AV

wall panel

Event Room AV

text

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