This article will serve to help faculty and staff navigate the new AV equipment in their classrooms and huddle rooms and facilitate successful virtual meetings in said spaces.

Teams Rooms/Huddle Rooms

The new Teams/huddle rooms are equipped with a TV, a rally bar, a wall control panel, and a remote controller.

• The TV is your main display during meetings.

• The rally bar is the video camera and microphone on top of the TV.

• The wall control panel houses all the controls for the TV (audio, video, etc.)

• The remote controller is an alternate way to control the audio, video, etc.

You can use this equipment to begin/join/host meetings in a variety of ways:

How to Join a Scheduled Meeting:

You will know that your scheduled meeting involves a huddle room if the room is listed as a Required participant in the Outlook invitation:

Open

If you are attending remotely, no further action is needed - you will join the meeting from your device like normal.

If you attend the meeting from the huddle room directly:

1. Once you enter the room, you should see the meeting displayed on both the TV and the wall panel:
   
   

   Open

   

   The TV will display the meeting.
   
   

    

2. Once the meeting is ready to begin, you can tap the Join button on the wall panel.

3. The camera and microphone will activate, and remote attendees can join the meeting.

How to Join an In-Progress Meeting:

If a meeting is already in progress and you wish to attend via the huddle room, you can accomplish this using one of two ways.

Option 1: Add the Room to the Meeting

1. Ask the meeting host to add the huddle room to the meeting as a participant:
   
   

2. Once added, the wall panel in the room will ring and a notification will pop up. Click Accept to attend the meeting from the room.
   
   

Option 2: Forward the Email Invite