How to Disenroll Students using DREG

You'll be working with the following processes in Colleague:

ST-SLCR (Student Section Criteria)
DREG.NOW (Selection for DREG)
DREG (The actual registration process)

Please do not proceed if no records are returned in the Review Results Before Continuing step.

Load the Student ID List

Go to SLED.
Enter DREG.NOW.STUDENT.IDS as the Savedlist LookUp.
Enter the list of Student IDs you wish to disenroll.

Run ST-SLCR with DREG.NOW

Run ST-SLCR and enter DREG.NOW as the Savedlist Specification LookUp.
This screen filters student course section records.
This is an example of what SLCR may look like.

Confirm Settings in ST-SLCR

Ensure the field Savedlist to Limit Results To is set to DREG.NOW.STUDENT.IDS.
- This limits the search to only those students.
Set Activate Savedlist Before Select to Yes.

Update Search Criteria

In Select Statement to Execute, update the term or any additional criteria as needed.
- This determines which course section records are pulled.

Set Output Saved List Name

In Savedlist Name to Save Results Under, note the value (e.g., DREG.STUDENT.COURSE.SEC.IDS).
- This list will be used in the DREG step.

Review Results Before Continuing

Set Review Results of the Select Statement is to Yes to verify that records are returned.

✅ If records are returned, you may continue to the Run DREG step.
❌ If no records are returned, stop here. Do NOT continue.
- Continuing without data may result in incorrect processing.

Run DREG

Go to the DREG process.
This is an example of what the DREG process may look like
Set Update Mode to Yes.
Choose the appropriate Status Code / Reason (e.g., X, P).
In Saved List Name, enter the saved list name from Step 5 (e.g., DREG.STUDENT.COURSE.SEC.IDS).
Enter the same Term(s) used in the ST-SLCR criteria.

Submit the Process

Review your entries.
Save and continue to run the DREG process.

Notify Finance to Rebill Students

Provide Finance with the saved list name used (e.g., DREG.STUDENT.COURSE.SEC.IDS).
They will use this list in the Reg Billing Saved List Name field when using the BILL screen, per the guide: Using the BILL Screen to Rebill Students - OTC Knowledge Base - Confluence.