Creating Outlook Signatures using OTC Style Guide

This Article is for instructions on how to set up your OTC Outlook email account to send a signature when emailing other people.

The Outlook Desktop Application

Instructions for signatures using the Outlook Desktop App:

1. Search for Outlook on your desktop (preferably Outlook Classic, not Outlook new) and open it.

2. With Outlook open, click on "File" at the top and go to "Options" on the bottom leftmost pane.

3. Once the Outlook Options window is open, go to the "Mail" category on the left side and click on "Signatures" in the middle of the page:
   

   

Create your signature:

1. Select the email account you will be making the signature for
2. Click "new" and give your signature a name
3. Select approved Font Choices, "Montserrat, Roboto, or Playfair Display" that meet the OTC Style Guide
4. Fill out your signature
5. Select the dropdown so outgoing new messages will have your signature by default.
6. Hit OK to save it

Your signature will now be displayed and insert into your emails automatically.

The Outlook Online Web Application (OWA)

Instructions for signatures using the Outlook Online Web Application (OWA):

1. In any web browser, go to outlook.office.com and login with your myOTC credentials.

2. Click on the gear in the upper-right corner to get to settings:

   

   

3. Click on Account.

4. Click on Signatures.

5. Click New Signature and give your new signature a name.

6. Fill out your signature and select it as your default outgoing for new messages.

7. When complete, click the “X” button in the upper-right corner to close out of the settings window.

Your signature has now been saved.

Signature Recommendations

When creating a signature, consider these dos and don’ts:

DO:

• Include your full name.

• Include your organization (Ozarks Technical Community College).

• Include your department within OTC.

• Include basic contact information (phone, email, office, etc.)

DON’T:

• Include links to external websites like Facebook, LinkedIn, Youtube, etc. unless they pertain to your OTC position.

• Use text that is too large or small to read.

• Use multicolored text (it may not appear right on different web browser settings).

• Use pasted images (they may not appear right on different web browser settings).