Microsoft teams is a unified communication and collaboration platform that combines persistent workplace chat, video meeting, file storage (including collaboration on files), and application integration.
Channels:
- Within a team, members can set up channels. Channels are topics of conversation that allow team member to have team conversation, set up meetings, and share files:
- At the top of the channels, you'll find tabs which are links to your favorite files, apps, and services:
Files:
- To find the files that have been shared in a Channel, go to the Files tab at the top of the channel:
- To see files that have been shared across Teams, select the Files icon on the left-hand tool bar:
- Once a file has been added to the channel conversation, you and your team can edit the document at the same time or add comments.
- To edit the file, select more options next to the file.
- Select Edit in Teams.
Chat:
- To talk privately with someone or a group, select the Chat icon on the left hand toolbar:
- Click the New Chat icon at the top and type in the name or names you would like to start a chat with:
- Note: The chat messages are not threaded like they are when you post in a Teams channel; however, you can still 'react' to messages that have been sent.
- The toolbar under the textbox allows you to:
- Change the format of your message by changing the style, size, color, etc. of font:
- Change the format of your message by changing the style, size, color, etc. of font:
- Set delivery options for your message:
- Share files via OneDrive or your computer:
- Send Gifs, emoji's, or stickers:
- Schedule a meeting:
- Send praise badges to your employees:
Calling:
- To make a call directly from chat, click the Video Call icon of the Audio Call icon:
- You can also use the Call icon on the left hand tool bar:
- After selecting the icon, choose the Make a call option at the bottom of the screen. Then, type a name to search, or enter the phone number:
Calendar:
- With the calendar tool you can see all your appointments for the day/week or schedule a meeting.
- Note: The calendar syncs with your Outlook calendar.
- Note: The calendar syncs with your Outlook calendar.
Starting a Meeting:
- Meetings can be scheduled or impromptu. Users visiting the channels will be able to see that a meeting is currently in progress. Teams also has a plugin for Microsoft Outlook to invite others to a Teams meeting.
- Meet Now:
- You can Meet Now, on the 1) Toolbar within Teams, or in the 2) Calendar area:
- Audio and Video options will appear. After you set your preferences, select Join Now/Meet Now:
- Note: You have to join before adding other participants.
During a Meeting:
- Inviting Participants: On the right- hand side there is a space where you can invite participants either by name or number:
- Once you select the person's contact, Teams will call the individual, adding them to the meeting:
- Once you select the person's contact, Teams will call the individual, adding them to the meeting:
- Activate/Deactivate Audio & Video:
- Share Screen:
- Chat:
- View participant list:
- Adjust Options:
- After you end the meeting, you can view the meeting or meeting details as a recent entry in the chat area. You can also select Join if you accidentally get disconnected from the call:
Scheduled Meeting:
- In the Calendar area, select the + New meeting option in the top right corner:
- Fill in the appropriate meeting options:
- Select Send:
- Calendar invite will be sent to participants:
- Participants can select Join in the invite to attend the meeting.
Activity:
- The activity icon lets you catch up on your unread messages, at mentions, replies, and voicemails:
- You can use the command box to search for specific items or people, take quick actions, and launch apps:
