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This article will cover how to start and schedule meetings in Microsoft Teams, as well as showcase available features in meetings.

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Table of Contents

Part I - How to Start an Impromptu Meeting (Meet now)

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title	To start an impromptu meeting...

To start an impromptu meeting:

Click on the Calendar tab:
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In the upper-right corner, click on Meet now:
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The ‘Start a meeting now’ dialogue will appear. Click on ‘Get a link to share’ if you would like to have a shareable link to the meeting, otherwise, click ‘Start meeting’.
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A pre-meeting screen will appear and allow you to change your camera, microphone, headset, etc. When you are ready, click “Join now”:

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title	To schedule meetings, including recurring meetings...

To schedule meetings, including recurring meetings:

Click on the Calendar tab:
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Go to the date where you want to have your meeting and click on the time you want your meeting to start:
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This will open the meeting dialogue box, where you can customize your meeting options:
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- Note - to make a meeting into a recurring meeting, change the “Do not repeat” drop-down box to your preferred recurrence.

Note
There is a caveat when scheduling meetings via Microsoft Teams - if you do not add a particpant, a virtual meeting link will NOT be generated for you. If you add someone as a participant, Teams will then make a virtual meeting link. This problem does not exist in Outlook - read on for further instructions.

Open the Calendar on Outlook:
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Click on the day you wish to schedule your meeting:
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Click on the ‘New Teams Meeting’ button on the ribbon:
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This will open the meeting dialogue box, where you can customize your meeting options:
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- Note - to make a meeting into a recurring meeting, click on the “Make Recurring” button (see image above) and change the options to your preferred recurrence.

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title	Meeting features include...

While you are in a meeting, multiple features are available to you. Meeting features include (from left to right):

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Note - The meeting host will have more options than an attendee in a meeting.

Chat - Access the meeting’s text chat.
People - Opens the Participants menu, where you can type in names and add attendees manually as needed:
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Raise - Notifies the meeting you would like to speak or respond in a show of hands:
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React - Send a reaction to the meeting.
View - Change how others are displayed during the meeting.
Rooms - Create breakout rooms for your meeting.
Apps - Add apps to your meeting.
More - Expanding more provides even further options:
- Record and transcribe - Begin recording your meeting, or begin audio transcribing in real-time.
- Meeting info - Provide more information about the meeting link.
- Meeting notes - Allows you to take meeting notes from within Teams.
- Background effects - Add a custom background filter to your camera view.
- Language and speech - Allows you to turn on live captioning.
- Settings - Access device settings (camera, webcam) and other functions here.
Camera - Turn your camera on or off.
Mic - Turn your mic on or off.
Share - Share your screen with the meeting.
Leave - Leave the meeting.

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title	How to Share Your Screen in a Meeting

When you are in a meeting, you have the option to share your screen with the other participants. To do so:

Click on the Share button:
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Select which screen you want to share and click on it.
- Toggle the ‘include computer sound’ option on if you want to share the audio from your device.
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A red border will appear around the screen you are sharing. The control panel at the top features more options when sharing:
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- 1. Change how your webcam is displayed with the content you are sharing.
- 2. Allow another participant to control your computer.
- 3. The left button starts annotation, and the right button toggles your ‘include computer sound’ option on or off.
- 4. Stop sharing your screen.
  - The pin button to the right of this option will make it so that this control panel stays on your screen.

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title	Changing your devices...

If you need to change your webcam or microphone in Teams, you can do so by navigating to your settings:

In Teams, click on the (…) in the upper-right corner:
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Click on Settings.
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Click on Devices.
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The very top of this section lists your audio devices - your speaker and your microphone can be changed here.
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Scrolling down this section allows you to change your camera and shows a preview.
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