Microsoft teams is a unified communication and collaboration platform that combines persistent workplace chat, video meeting, file storage (including collaboration on files), and application integration.
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You can access Teams with this desktop icon:
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You can also access Teams in a web browser from any device at https://teams.office.com. You can download Teams from there as well, if you like, by clicking the 3 dots and selecting Download the desktop app.
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Channels
Within a team,
members can set up channelsthe Team owners can set up channels. Public channels are open to everyone in the team. Private channels are by invite-only. Channels are topics of conversation that allow team member to have team conversation, set up meetings, and share files:
At the top of the channels, you'll
findfind tabs
whichwhich are links to your
favoritefavorite files, apps, and services:
Files:
- To find the files that have been shared in a Channel, go to the Files tab at the top of the channel:
- To see files that have been shared across Teams, select the Files icon on the left-hand tool bar:
- Once a file has been added to the channel conversation, you and your team can edit the document at the same time or add comments.
- To edit the file, select more options next to the file.
- Select Edit in Teams.
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Message retention
Channels' content is retained for 1 year.
Chat messages are retained for 30 days.
Chat
To talk privately with someone or a group, select
thethe Chat icon
onon the left hand toolbar:
Click
thethe New Chat
iconicon at the top and type in the name or names you would like to start a chat with:
Note: The chat messages are not threaded like they are when you post in a Teams channel; however, you can still 'react' to messages that have been sent.
The toolbar under the textbox allows you to:
Change the format of your message by changing the style, size, color, etc. of font:
- Set
Set delivery options
forfor your message:
Share
filesfiles via OneDrive or your computer:
Send Gifs, emoji's, or stickers:
Schedule a meeting:
Send praise
badgesbadges to your employees:
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Files
To find the files that have been shared in a Channel, go to the Files tab at the top of the channel:
To see files that have been shared across Teams, select the Files icon on the left-hand tool bar:
Once a file has been added to the channel conversation, you and your team can edit the document at the same time or add comments.
To edit the file, select more options next to the file.
Select Edit in Teams.
Calling
To make a call directly from chat, click
thethe Video Call
iconicon of
thethe Audio
CallCall icon:
You can also use
the Callthe Call icon on the left hand tool bar:
After selecting the icon, choose
thethe Make a call
optionoption at the bottom of the screen. Then, type a name to search, or enter the phone number:
Calendar
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With the
calendarcalendar tool
youyou can see all your appointments for the day/week or schedule a meeting.
Note:
TheThe calendar syncs with your Outlook calendar.
Starting a Meeting
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Meetings can be scheduled or impromptu. Users visiting the channels will be able to see that a meeting is currently in progress. Teams also has a plugin for Microsoft Outlook to invite others to a Teams meeting.
Meet Now:
You
cancan Meet Now, on the 1) Toolbar
withinwithin Teams, or in the 2) Calendar
areaarea:
Audio and
VideoVideo options will appear. After you set your preferences, select
JoinJoin Now/Meet Now:
Note: You have to join before adding other participants.
During a Meeting
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Inviting Participants: On the right- hand side there is a space where you can invite participants either by name or number:
Once you select the person's contact, Teams will call the individual, adding them to the meeting:
Activate/Deactivate Audio & Video:
Share Screen:
Chat:
- View
View participant list:
Adjust Options:
After
youyou end the meeting, you
cancan view
thethe meeting or meeting details as a recent entry in the chat area. You can also
selectselect Join
ifif you accidentally get disconnected from the call:
Scheduled Meeting
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In
thethe Calendar
areaarea, select the + New meeting
optionoption in the top right corner:
Fill in the
appropriateappropriate meeting options:
- Select
Select Send:
Calendar invite will be sent to participants:
Participants can
selectselect Join
inin the invite to attend the meeting.
Activity:
- The
The activity icon
letslets you catch up on your unread messages, at mentions, replies, and voicemails:
You can use
thethe command
boxbox to search for specific items or people, take quick actions, and launch apps:
