This article will serve to help faculty and staff navigate the new AV equipment in their classrooms and huddle rooms and facilitate successful virtual meetings in said spaces.

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1. Once you enter the room, you should see the meeting displayed on both the TV and the wall panel:
   

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2. Once the meeting is ready to begin, you can tap the Join button on the wall panel (the white box in the image above, better image pending).

3. The camera and microphone will activate, and remote attendees can join the meeting.

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1. If you have a meeting invitation on your calendar, open it, and click the forward button:
   

   

2. Forward the meeting invite to the huddle room in question:
   

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3. Click Send. You will receive an email from the huddle room once it accepts:
   

   

4. The meeting will sync and show up on the wall panel - tap on Join to attend the meeting.

   • Note - it may take a minute for the meeting to sync and show up.

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1. Start/attend the meeting in question from the huddle room as described above.

2. Using the wall panel, add yourself to the meeting (see link above).

3. Answer the call from your laptop to attend the meeting. You can now share content from your laptop to the meeting, which will appear on the TV.

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It is possible to attend a Zoom meeting through the TV, although we highly recommend using Microsoft Teams for your conference needs. To start a Zoom meeting in a huddle room:

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1. Follow the steps listed above in regards to forwarding an email invite:

   • Open your Zoom invitation.

   • Forward the meeting invite to the Huddle Room.

   • Accept on the wall panel.

zoom meeting:

same as above, schedule zoom meeting via outlook, invite pmc216b

note: will have to delete teams meeting after adding zoom → may be disabled

Classroom AV

wall panel

Event Room AV

Classroom AV

The upgraded AV equipment has optimized your ability to share your screen with the class, and hold conferences directly from the classroom. Upgraded classroom AV equipment includes:

• A wall-mounted TV.

• A wall-mounted control panel, located near the teacher’s desk.

• A ceiling-mounted camera and microphone.

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To turn on the TV in the classroom:

1. Make sure the teacher’s station computer is turned on.

2. On the wall panel, tap Local Presentation to turn on the TV

3. The TV will turn on and duplicate the display on your teacher’s station.

To begin a conference:

1. Make sure the teacher’s station computer is turned on.

2. On the wall panel, tap Conference Presentation.

3. The TV will turn on and duplicate the display on your teacher’s station.

4. The ceiling-mounted camera and microphone will activate.

5. Invite students to a Teams meeting from the teacher’s station.

You can tell if the microphones are turned on in the classroom by observing the color around their rings:

• green = the microphone is on

• red = the microphone is muted

• no light = the microphone is off

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To power off the TV, press the Power Off button on the wall panel:

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