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This article will serve to help faculty and staff navigate the new AV equipment in their classrooms and huddle rooms and facilitate successful virtual meetings in said spaces.

Classroom Setups

How to Create/Join a Scheduled Meeting:

  1. Create a meeting in Outlook, make sure that "Teams Meeting" is checked, and invite the video appliance to the meeting.

  2. The name of the video appliance is displayed on the screen and should be named after the room: i.e. "PMC216BVideo"

  3. The meeting should appear on the touch screen of the appliance with a Join button

  4. A computer is not required during the meeting unless you want to chat and/or share content

Note: If you have an outside Teams and/or Zoom meeting you want to attend with the appliance, forward the meeting invite to the appliance

Bonus: this also works with Zoom meetings

How to Join an In-Progress Meeting:

  1. Under the People tab of the meeting, invite the video appliance

    1. This will "ring" the video appliance, hit Accept/Answer on the appliance touch screen

Impromptu Meeting/Share Content to the TV:

This requires Bluetooth to be enabled on the PC

  1. From the 3 dots menu in the upper right corner of Teams next to your profile picture, select Cast.

  2. Select the Teams Room you want to cast to and click Next

  3. Select the content you want to share to the TV and click Cast

Without Bluetooth:

  1. Under the Calls section of Teams, search for the video appliance name and call it, accept the call on the tablet

  2. Select "Meet now"/"Meet"/"Call" from the video appliance, and type in names to invite (hint: you can invite yourself)

    1. This will "ring" whoever you invited and they will need to accept the call on their device

Teams Rooms

rally bar setup

Rally bar/video camera, wall panel included.

Wall panel/tablet does all the controls.

Button on back of rally bar to reboot. bigger button on back, hold down to reboot.

logged in with a room resource → in outlook, location, can add location and schedule against it. kaylyn martin and namehere will be booking delegates for scheduling on outlook and ems.

eventually admin assistant will do this

eventually want to sync outlook to ems

scheduled ahead of time,

laptop not needed when scheduled this way, will show up on room:

when started in the room, teams will show notif for invitees:

teams => no waiting room for internal people vs zoom waiting rooms

camera frames all people in the room.

if you want to share content, laptop needed/bring LT to share content with the room.

join existing meeting: see teams pics

start new meeting from room: wall panel, invite people → meet now, invite

or

lt, invite room a-la above

zoom meeting:

same as above, schedule zoom meeting via outlook, invite pmc216b

note: will have to delete teams meeting after adding zoom → may be disabled

Classroom AV

Event Room AV

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