Meetings in Microsoft Teams

To start an impromptu meeting:

• Click on the Calendar tab:

  

• In the upper-right corner, click on Meet now:

  

• The ‘Start a meeting now’ dialogue will appear. Click on ‘Get a link to share’ if you would like to have a shareable link to the meeting, otherwise, click ‘Start meeting’.
  

  

• A pre-meeting screen will appear and allow you to change your camera, microphone, headset, etc. When you are ready, click “Join now”:
  
  

To schedule meetings, including recurring meetings:

Via Teams

• Click on the Calendar tab:

  

• Go to the date where you want to have your meeting and click on the time you want your meeting to start:

  

• This will open the meeting dialogue box, where you can customize your meeting options:

  

  • Note - to make a meeting into a recurring meeting, change the “Do not repeat” drop-down box to your preferred recurrence.

Via Outlook

• Open the Calendar on Outlook:

  

• Click on the day you wish to schedule your meeting:

  

• Click on the ‘New Teams Meeting’ button on the ribbon:

  

• This will open the meeting dialogue box, where you can customize your meeting options:
  

  

  • Note - to make a meeting into a recurring meeting, click on the “Make Recurring” button (see image above) and change the options to your preferred recurrence.

While you are in a meeting, multiple features are available to you. Meeting features include (from left to right):

• Chat - Access the meeting’s text chat.

• People - Opens the Participants menu, where you can type in names and add attendees manually as needed:
  

  

• Raise - Notifies the meeting you would like to speak or respond in a show of hands:
  

  

• React - Send a reaction to the meeting.

• View - Change how others are displayed during the meeting.

• Rooms - Create breakout rooms for your meeting.

• Apps - Add apps to your meeting.

• More - Expanding more provides even further options:

  • Record and transcribe - Begin recording your meeting, or begin audio transcribing in real-time.

  • Meeting info - Provide more information about the meeting link.

  • Meeting notes - Allows you to take meeting notes from within Teams.

  • Background effects - Add a custom background filter to your camera view.

  • Language and speech - Allows you to turn on live captioning.

  • Settings - Access device settings (camera, webcam) and other functions here.

• Camera - Turn your camera on or off.

• Mic - Turn your mic on or off.

• Share - Share your screen with the meeting.

• Leave - Leave the meeting.