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Microsoft teams is a unified communication and collaboration platform that combines persistent workplace chat, video meeting, file storage (including collaboration on files), and application integration.

Channels:

  • Within a team, members can set up channels. Channels are topics of conversation that allow team member to have team conversation, set up meetings, and share files:
  • At the top of the channels, you'll find tabs which are links to your favorite files, apps, and services:


Files:

  • To find the files that have been shared in a Channel, go to the Files tab at the top of the channel:
  • To see files that have been shared across Teams, select the Files icon on the left-hand tool bar:
  • Once a file has been added to the channel conversation, you and your team can edit the document at the same time or add comments.
    • To edit the file, select more options next to the file.
    • Select Edit in Teams.

Chat:

  • To talk privately with someone or a group, select the Chat icon on the left hand toolbar:
  • Click the New Chat icon at the top and type in the name or names you would like to start a chat with:
  • Note: The chat messages are not threaded like they are when you post in a Teams channel; however, you can still 'react' to messages that have been sent.

  • The toolbar under the textbox allows you to:
    • Change the format of your message by changing the style, size, color, etc. of font:
  • Set delivery options for your message:
  • Share files via OneDrive or your computer:
       
  • Send Gifs, emoji's, or stickers:

  • Schedule a meeting:

  • Send praise badges to your employees:




Calling:

  • To make a call directly from chat, click the Video Call icon of the Audio Call icon:
  • You can also use the Call icon on the left hand tool bar:
  • After selecting the icon, choose the Make a call option at the bottom of the screen. Then, type a name to search, or enter the phone number:

Calendar:

  • With the calendar tool you can see all your appointments for the day/week or schedule a meeting.
    • Note: The calendar syncs with your Outlook calendar.

Starting a Meeting:

  • Meetings can be scheduled or impromptu. Users visiting the channels will be able to see that a meeting is currently in progress. Teams also has a plugin for Microsoft Outlook to invite others to a Teams meeting.
    • Meet Now:
    • You can Meet Now, on the 1) Toolbar within Teams, or in the 2) Calendar area:
  • Audio and Video options will appear. After you set your preferences, select Join Now/Meet Now:
       
  • Note: You have to join before adding other participants.

During a Meeting:

  • Inviting Participants: On the right- hand side there is a space where you can invite participants either by name or number:
    • Once you select the person's contact, Teams will call the individual, adding them to the meeting:
         
  • Activate/Deactivate Audio & Video:

  • Share Screen:
  • Chat:

  • View participant list:

  • Adjust Options:

  • After you end the meeting, you can view the meeting or meeting details as a recent entry in the chat area. You can also select Join if you accidentally get disconnected from the call:


Scheduled Meeting:

  • In the Calendar area, select the + New meeting option in the top right corner:
  • Fill in the appropriate meeting options:
  • Select Send:
  • Calendar invite will be sent to participants:
  • Participants can select Join in the invite to attend the meeting.

Activity:

  • The activity icon lets you catch up on your unread messages, at mentions, replies, and voicemails:
  • You can use the command box to search for specific items or people, take quick actions, and launch apps:
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