This article will serve to help faculty and staff navigate the new AV equipment in their classrooms and huddle rooms and facilitate successful virtual meetings in said spaces.

Classroom Setups

How to Create/Join a Scheduled Meeting:

1. Create a meeting in Outlook, make sure that "Teams Meeting" is checked, and invite the video appliance to the meeting.

2. The name of the video appliance is displayed on the screen and should be named after the room: i.e. "PMC216BVideo"

3. The meeting should appear on the touch screen of the appliance with a Join button

4. A computer is not required during the meeting unless you want to chat and/or share content

Note: If you have an outside Teams and/or Zoom meeting you want to attend with the appliance, forward the meeting invite to the appliance

Bonus: this also works with Zoom meetings

How to Join an In-Progress Meeting:

1. Under the People tab of the meeting, invite the video appliance

   1. This will "ring" the video appliance, hit Accept/Answer on the appliance touch screen

Impromptu Meeting/Share Content to the TV:

This requires Bluetooth to be enabled on the PC

1. From the 3 dots menu in the upper right corner of Teams next to your profile picture, select Cast.

2. Select the Teams Room you want to cast to and click Next

3. Select the content you want to share to the TV and click Cast

Without Bluetooth:

1. Under the Calls section of Teams, search for the video appliance name and call it, accept the call on the tablet

2. Select "Meet now"/"Meet"/"Call" from the video appliance, and type in names to invite (hint: you can invite yourself)

   1. This will "ring" whoever you invited and they will need to accept the call on their device