This article will serve to help faculty and staff navigate the new AV equipment in their classrooms and huddle rooms and facilitate successful virtual meetings in said spaces.

Classroom Setups

How to Create/Join a Scheduled Meeting:

1. Create a meeting in Outlook, make sure that "Teams Meeting" is checked, and invite the video appliance to the meeting.

2. The name of the video appliance is displayed on the screen and should be named after the room: i.e. "PMC216BVideo"

3. The meeting should appear on the touch screen of the appliance with a Join button

4. A computer is not required during the meeting unless you want to chat and/or share content

Note: If you have an outside Teams and/or Zoom meeting you want to attend with the appliance, forward the meeting invite to the appliance

Bonus: this also works with Zoom meetings

How to Join an In-Progress Meeting:

1. Under the People tab of the meeting, invite the video appliance

   1. This will "ring" the video appliance, hit Accept/Answer on the appliance touch screen

Impromptu Meeting/Share Content to the TV:

This requires Bluetooth to be enabled on the PC

1. From the 3 dots menu in the upper right corner of Teams next to your profile picture, select Cast.

2. Select the Teams Room you want to cast to and click Next

3. Select the content you want to share to the TV and click Cast

Without Bluetooth:

1. Under the Calls section of Teams, search for the video appliance name and call it, accept the call on the tablet

2. Select "Meet now"/"Meet"/"Call" from the video appliance, and type in names to invite (hint: you can invite yourself)

   1. This will "ring" whoever you invited and they will need to accept the call on their device

Teams Rooms

rally bar setup

Rally bar/video camera, wall panel included.

Wall panel/tablet does all the controls.

Teams Rooms/Huddle Rooms

The new Teams/huddle rooms are equipped with a TV, a rally bar, a wall control panel, and a remote controller.

• The TV is your main display during meetings.

• The rally bar is the video camera and microphone on top of the TV.

• The wall control panel houses all the controls for the TV (audio, video, etc.)

• The remote controller is an alternate way to control the audio, video, etc.

You can use this equipment to begin/join/host meetings in a variety of ways:

How to Join a Scheduled Meeting:

You will know that your scheduled meeting involves a huddle room if the room is listed as a Required participant in the Outlook invitation:

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If you are attending remotely, no further action is needed - you will join the meeting from your dec

How to Join an In-Progress Meeting:

How to Start an Impromptu Meeting:

How to Share Content to the TV:

Button on back of rally bar to reboot. bigger button on back, hold down to reboot.

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note: will have to delete teams meeting after adding zoom → may be disabled

Classroom AV

wall panel

Event Room AV

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