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You can use this equipment to begin/join/host meetings in a variety of ways:
How to Join a Scheduled Meeting:
You will know that your scheduled meeting involves a huddle room if the room is listed as a Required participant in the Outlook invitation:
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If you are attending remotely, no further action is needed - you will join the meeting from your decdevice like normal.
If you attend the meeting from the huddle room directly:
Once you enter the room, you should see the meeting displayed on both the TV and the wall panel:
Once the meeting is ready to begin, you can tap the Join button on the wall panel (the white box in the image above, better image pending).
The camera and microphone will activate, and remote attendees can join the meeting.
How to Join an In-Progress Meeting:
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How to Start an Impromptu Meeting:
How to Share Content to the TV:
Button on back of rally bar to reboot. bigger button on back, hold down to reboot.
logged in with a room resource → in outlook, location, can add location and schedule against it. kaylyn martin and namehere will be booking delegates for scheduling on outlook and ems.
eventually admin assistant will do this
eventually want to sync outlook to ems
scheduled ahead of time,
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laptop not needed when scheduled this way, will show up on room:
when started in the room, teams will show notif for invitees:
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teams => no waiting room for internal people vs zoom waiting rooms
camera frames all people in the room.
if you want to share content, laptop needed/bring LT to share content with the room.
join existing meeting: see teams pics
start new meeting from room: wall panel, invite people → meet now, invite
or
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If a meeting is already in progress and you wish to attend via the huddle room, you can accomplish this using one of two ways.
Option 1: Add the Room to the Meeting
Ask the meeting host to add the huddle room to the meeting as a participant:
Once added, the wall panel in the room will ring and a notification will pop up. Click Accept to attend the meeting from the room.
Option 2: Forward the Email Invite
If you have a meeting invitation on your calendar, open it, and click the forward button:
Forward the meeting invite to the huddle room in question:
Click Send. You will receive an email from the huddle room once it accepts:
The meeting will sync and show up on the wall panel - tap on Join to attend the meeting.
Note - it may take a minute for the meeting to sync and show up.
How to Start an Impromptu Meeting:
If you would like to start a meeting from a huddle room without prior invitation/spontaneously:
Tap the Meet now button on the wall panel to begin a meeting.
Tap the Invite someone field at the top of the wall panel and search for the attendees you wish to add.
Once added, the attendees will receive a Teams notification/ring on their computer and can join the meeting.
How to Share Content to the TV:
In order to share content on the TV, you will need to bring a laptop with you to the huddle room. From there:
Start/attend the meeting in question from the huddle room as described above.
Using the wall panel, add yourself to the meeting (see link).
Answer the call from your laptop to attend the meeting. You can now share content from your laptop to the meeting, which will appear on the TV.
How to Start a Zoom Meeting on the TV:
It is possible to attend a Zoom meeting through the TV, although we highly recommend using Microsoft Teams for your conference needs. To start a Zoom meeting in a huddle room:
Follow the steps listed above in regards to forwarding an email invite:
Open your Zoom invitation.
Forward the meeting invite to the Huddle Room.
Accept on the wall panel.
zoom meeting:
same as above, schedule zoom meeting via outlook, invite pmc216b
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