Document Library and OneDrive

A document library provides a secure place to store files where you and your co-workers can find them easily, work on them together, and access them from any device at any time. For example, you can use a document library on a site in SharePoint Online to store all files related to a specific project or a specific client. Adding files or moving files between folders is as easy as dragging and dropping them from one location to another.

The default site in SharePoint Online includes a document library. You can add additional document libraries to a site as needed. This is useful, for example, if you need to restrict access to a set of files. Each document library displays a list of files, folders, and key information about each, such as who created or last modified a file. You can use this information to organize your files and make it easier to find them.

In a document library, you can:

Add, edit, delete, co-author, and download documents.
Control who has access to a library, a folder with in a library, or an individual file within a library.
Track the activity on a file, such as when it was last modified, and receive a notification when something has changed.
Create a custom view of a document library
Share files or folders with others.
Add a link in a document library to something that is stored outside the library, for example, a link to a file located in a different library or even a link to an external web page.
Highlight a link, file or folder in a document library so you and others can get to them quickly.

To get to your document library:

Go to portal.office.com
Log in with your OTC username and password
Select Sharepoint from the list of icons on the left
Select the site you would like to view from the list on the left.

Depending on the layout of your SharePoint page, you should see something like this menu. If not, look for a Documents link, and it should be on that page.

Using this menu, you can create a new folder, document, or a link to something that is located outside the document library.

Or, you can Upload a file or folder.

You can also sync files with the new OneDrive sync client or create an alert to receive a notification when something has changed.

At the top right of the document library page, you can change the document library view to either list view, compact list, or tiles. If using Internet Explorer, you can open the document library in Windows File Explorer, by clicking View in File Explorer.

You can add new columns and select the columns to display by hovering the divider between column headers and clicking the if you are in list or compact list view.

You can view and edit information about a file or folder in the information pane, such as required properties, recent activity or whom a file is shared with. To show or hide the information pane, select a file or folder and click on the right-hand side of the main menu. You can also view the information pane by right clicking a file or folder and selecting Details.

When you select a folder or file, the menu at the top left of the document library changes to a list of actions you can perform on that folder or file.

Note: To expose the file or folder menu when in thumbnail view, click the top right corner of the thumbnail.

You can see another version of the document menu by right clicking the file name or, if in list view, by clicking the three-dot menu next to the file name. This menu contains additional actions such as Pin to top, which highlights files so you and others can find them quickly.

Ready to start?

Here are some additional help articles to get you going: