How-To: Sign your Employment Agreement
- Please Only Generate and Complete Signing You Agreement Once -
Instructions
Click the “Start the process of signing your Employment Agreement” link in your email to get started. It will take you to MyOTC.
Click the “Start the process of signing your Employment Agreement” link in your email to get started. It will take you to MyOTC.
Once you have signed into MyOTC, you should see your Employment Agreement for the coming year in your “Required Documents” area. Its status will be “Incomplete.”
Click the “Sign your Employment Agreement” link begin generating your agreement.
After a brief wait, your agreement will finish generating and you will be redirected to DocuSign to sign it.If this is your first-time using DocuSign, the actions ribbon at the top may prompt you to agree to some conditions before you can click the “Continue” button.
If you have been through this process before you can just press the “Got It” and “Continue” buttons to proceed to your document.Take a moment to verify your agreement has the appropriate information filled in for your position. This includes your title, department, term, employment dates, classifications and salary or hourly pay, as appropriate.
If any information is wrong, STOP. Do not sign the document. Contact Carolyn Cantrell (cantrelc@otc.edu) in Human Resources.Otherwise, proceed to the bottom of the document and click the signature box to sign it.
If you have completed this process before, your existing signature style will be used to sign the document. Otherwise, you will be prompted to choose one first via the “Adopt Your Signature” window.
In the “Full Name” area, type your first name, a space, then your last name. Once you are satisfied with your digital signature, press the “Adopt and Sign” button.Once you have reviewed and signed your Employment Agreement, press the “Finish” button. You will have the opportunity to download a copy of your document before exiting DocuSign.
Do not GENERATE or SIGN your employment agreement more than once, unless you have been advised to do so by Human Resources.
After clicking “Finish,” you will be prompted to download a copy of the document.
If you are using Microsoft Edge or Firefox you can locate your downloaded document using the “Downloads” button in the upper right-hand corner of the web browser.
Click on the folder icon in the “Downloads” popup to open a file explorer window showing where your downloads are saved. Your Employment Agreement is a PDF named similar to “Please_DocuSign_Employment_Agreement”. From here, you can choose to move or copy and paste it to another location on your computer.
If you are using Google Chrome you may have a slight difference in your set of steps to obtain your document.
If you click on the down-arrow for the downloaded document, a pop-up menu will give you the option to “Show in folder.” This opens the file explorer to the location of the downloaded document.From here you can move or copy and paste it to another location on your computer, if you like.
Once you have downloaded a copy of your document, select “Close” and you will be taken to the “Finished Signing” page.
You will receive a “Your document has been completed” email when DocuSign has finished processing your document.
After completing the above, the status of your Required Document in MyOTC will change from “Incomplete” to “Received”. The update may take up to 20 minutes, so please be patient.
Once you receive the “Your document has been completed” email from DocuSign and your Required Document entry in MyOTC is marked as “Received,” you’re done and nothing else is required of you.
As a reminder, Do not GENERATE or SIGN your employment agreement more than once, unless you have been advised to do something different from Human Resources.
If you happen to need another copy of your Employment Agreement “Do Not” go through the steps again and generate a new document.
Instead please search your Outlook mailbox for the “Completed: Please sign: Employment Agreement” email. Once you have found the completed message you can click the ”View Completed Document” button.
After clicking the email link you will be taken back to your “Signed” Employment Agreement inside Docusign. From here you can then re-download the copy of your Employment Agreement.
In those rare occasions where someone has misplaced their copy or have deleted the “Completed” email you will need to talk to HR and request a copy from Perceptive Content.If you have any other questions or concerns, please do not hesitate to reach out to us at HR@otc.edu.
